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Contents 
Contact Us Division of Personnel Security 
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This is the October 7, 2009 issue of the DPSAC NEWS NIH Starts Issuing HHS ID Badges to the General NIH Workforce – New Enrollment and Issuance Work Stations Open On September 30, 2009 the AO community was sent a message from the HSPD-12 Program Office outlining important updates to the HSPD-12 rollout at the NIH. Given the critical role that the AO community plays in the success of this rollout, this message is being reprinted in its entirety below to help ensure that we reach as many people as possible. Dear AO community, This message provides important updates to the HSPD-12 rollout at the NIH. We are transitioning from the legacy NIH ID Badge to the new HHS ID Badge (smart card). Several changes are detailed below to help keep you informed as this transition occurs over the next few weeks. First Change Second Change This change is needed to allow DPSAC staff sufficient time to determine, through checking with the Office of Personnel Management and NED, whether or not a background investigation is required. There will be 36 appointments each Wednesday evening. To schedule an enrollment appointment, individuals are encouraged to have their AO schedule an appointment for them online or they can contact the DPSAC enrollment appointment line at (301) 496-0051. Please note that this change does not affect the process for lost, stolen or broken badges. These people should still come to DPSAC immediately. Third Change The individuals selected for early badge renewal will be based on their current badge expiration date, work location and office/IC. We will take steps to ensure the badge renewal tasks are spread among the entire AO Sponsor community to avoid overburdening one office/IC or location. We appreciate your assistance in helping us meet this importance deadline. Fourth Change Enrollment will continue to take place in Building 31, Room 1B03 and in the off-site and remote locations listed on the DPSAC website: www.IDBadge.nih.gov. Good to Know… Two forms of ID that match the applicant’s full legal name are required for enrollment. One of the IDs must be a State or Federal government-issued photo ID. One form of photo ID with the full legal name is required for issuance. To qualify for an enrollment appointment, individuals MUST be properly updated in NED, sponsored for an ID badge by their AO, and be pre-screened for investigation requirements by DPSAC. To tell if a person meets these criteria for an appointment, the following words must appear in the “Track Badge Status” function in NED (https://ned.nih.gov/ned): • “Awaiting Applicant Enrollment” (for an HHS PIV badge) or • “Waiting for DPSAC to review fingerprint results”(for an NIH legacy badge) All AOs are encouraged to check this before making an appointment for individuals they service. Additional information about off-campus enrollment and badge issuance locations can be found on our website: www.IDBadge.nih.gov If you have any questions about these updates, please feel free to contact the HSPD-12 Program Office at HSPD12@mail.nih.gov. Please be sure to continue reading the DPSAC News for additional updates and important information! Sincerely, Locations, Hours of Operation for Enrollment & Issuance Stations Posted Online NIH personnel will be able to enroll and pick up their new HHS ID Badges at Enrollment and Issuance Work Stations (EWS/IWS) located near their work place. Note: these new locations are only for individuals receiving the new HHS ID Badge. NIH badges are still processed in Building 31. Those working on the NIH Bethesda campus can go to Building 31, Room 1B03 for their enrollment appointment and to Building 31, Room B1A26 to pick up their new ID Badges. A second on-campus EWS and IWS will open soon in the NIH Clinical Center. Individuals working in Rockville or Bethesda may want to make their appointments at EPN, Rockledge II or Fishers Lane. Another location will open in early November at 6001 Executive Blvd (Neuroscience Center). Other locations include: Rocky Mountain Laboratories in Hamilton (MT), NIEHS in Research Triangle Park (NC), NCI in Frederick (MD), and the Gerontology Research Center in Baltimore (MD). The location of each EWS and IWS, contact information and hours of operation are posted at: http://www.idbadge.nih.gov/badge/locatingbadge.asp. Effective October 1, 2009: OPM Not Accepting 1995 Version of the Standard Form 86 Any 1995 version of the Standard Form (SF) 86 will be rejected by OPM beginning October 1, 2009. This includes hardcopy or electronic versions. Agencies should use e-QIP when submitting investigations on any standard form. However, agencies can obtain the July 2008 version of the SF 86 in a fillable format at: http://www.opm.gov/forms/pdf_fill/SF86.pdf. This most recent version of the SF86 can also be found along with other necessary forms on the ID Badge website at: http://www.idbadge.nih.gov/background/forms.asp. The EPN Enrollment/Issuance Center Closed October 27 through November 02 to Allow for Flu Vaccine Operations Scheduled closing and re-opening of the EWS/IWS at 6130 Executive Blvd, Room 103 (EPN): Tuesday, Oct. 27: Offices closed to store equipment; re-arrange desks Wednesday, Oct. 28: Offices closed to set up Flu Vaccine Operations Friday, Oct. 30: Flu Vaccine Clinic Open Monday, Nov. 02: Enrollment/Issuance equipment and furniture set-up Tuesday, Nov. 03: Office re-opens for Enrollment / Issuance • HHS ID Badge Authentication Required for Sponsorship Tasks For technical problems, including the installation of the USB Card Reader or completion of NED tasks, please contact the NIH Helpdesk at 301-496-4357; for all other questions related to the process, please contact the HSPD-12 Program Office at HSPD12@mail.nih.gov. • No Need to Miss a Single Issue of DPSAC News • Streamlining Your NED Inbox • Logging in to NED with your HHS ID Badge and Accessing Other NIH Login Applications • AOs - Obtaining Your SmartCard Reader Give Mike your name and complete office address. Also indicate how many government-issued computers you use. He will send you the card reader(s) via interoffice mail. • Help in Resetting Your HHS ID Badge PIN Q. I have a number of questions concerning the Not to Exceed (NTE) date. Is there one place I can go to find answers to my questions about this topic? A. You’re in luck! The NED team regularly updates a series of Frequently Asked Questions (FAQs) relating to the 'Not to Exceed (NTE) Date.' These FAQs are posted at: http://nedinfo.nih.gov/docs/NED-FAQ-NTEdate.pdf. You can also click on FAQs on the footer of any page of the ID Badge website and go to General Questions (http://www.idbadge.nih.gov/faqs.asp). Some FAQs included on this site:
Q. I hold a position of public trust. I understand that I, along with all individuals in positions of public trust or higher, am being directed to temporarily lift the security freeze that I’ve placed on my credit file to national credit bureau checks. This is to enable the completion of the background check that’s required for employment at NIH (or any Federal agency). How should I go about temporarily lifting the security freeze? A. You are correct that individuals falling into the categories of public trust or higher are being asked to temporarily lift the security freeze on their credit files so that background checks can be completed. Below is the contact information for the three major credit bureaus. Individuals in positions of public trusts or higher should advise the credit bureaus to temporarily lift the freeze on their credit file at the time of submission of the e-QIP form to DPSAC and for 40 days thereafter. • Equifax – telephone 800-685-1111 or contact them via e-mail from their website: http://www.equifax.com
Q. I’m a bit confused about when to make Enrollment appointment requests. When should I schedule an appointment? A. To qualify for an enrollment appointment, individuals MUST be properly updated in NED and be pre-screened for investigation requirements by DPSAC. To tell if a person meets these criteria for an appointment, the following words must appear in the “Track Badge Status” function in NED (https://ned.nih.gov/ned): • “Awaiting Applicant Enrollment” or • “Waiting for DPSAC to review fingerprint results” All AOs are encouraged to check this before making an appointment for anyone they service.
Q. Where can I get information about purchasing USB SmartCard readers? A. Information about purchasing USB SmartCard readers is now posted under the "Forms" section of the ID Badge homepage at: http://idbadge.nih.gov/. A biweekly e-newsletter from the Office of Research Services, Division of Personnel Security and Access Control (ORS/DPSAC) to keep you informed as NIH rolls out "Homeland Security Presidential Directive 12" (HSPD-12) establishing a common identification standard to better safeguard NIH and its workforce. |
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