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Contact Us Division of Personnel Security 
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This is the May 20, 2009 issue of the DPSAC NEWS Where’s My Renewal Task? Pre- Enrollment Process Raises Questions for Some AO Sponsors On April 27, the HSPD-12 Program Office began notifying AO Sponsors that their ID Badges were about to be “forced” for renewal. In that same e-mail, AOs were advised that badge renewal tasks requiring action on their part would soon appear in their NED inbox. Unfortunately, some AOs have reported that they aren’t receiving their renewal task. After a little research, the NED team discovered that a renewal task is in fact being generated but the AO Sponsor for whom the renewal task was created is unable to see the task due to one of the following reasons:
Here's how to troubleshoot these problems: 1. The AO should check their primary SAC coverage 2. If their primary SAC coverage doesn’t include their SAC, add it 3. If their SAC is not available to be added as a primary SAC, it means that it’s not included in their master SAC coverage and it needs to be added and then added to their primary coverage. Alternatively, an AO/AT whose coverage includes your SAC can run the task on your behalf. 4. If another AO ran their renewal task it will be displayed in NED “View Badge History” ICs Name IT Personnel to Test Smart Card Use Below is a partial list of IT Personnel who have been identified by their ICs to date to serve as initial testers of PIV smart card use within their ICs. Smart card readers will be handed out to AOs when they pick up their new HHS ID Badges. Also, those IT personnel identified by their ICs will pass through this early phase of Enrollment and be issued a new ID Badge and Smart Card Reader. They will also be issued instructions for installing the Card Readers so they can test PIV smart card use. IT Personnel Identified by ICs to Test Smart Card Use I/C Last, First Name CC Dutcher, Patty If you don’t see your IC IT representative(s) in this table, you are encouraged to remind the appropriate personnel in your IC to identify the IT Specialist(s) and forward their names to the HSPD-12 Program Office (Daniel.Shumate@nih.gov). The Program Office can then send them instructions for installing the Card Readers; these IT personnel will be contacted for early enrollment. As with the AO Sponsors, they will be issued smart card readers with their new HHS ID Badges. Your Category Determines Who Issues Your Badge – DPSAC or the NIH Police Everyone gaining long-term access to the NIH campus is issued an ID Badge. Whereas most full-time employees and contractors fall within categories that will require them to undergo a Personal Identity Verification (PIV)-based background investigation and be issued a new HHS ID badge (PIV card), some individuals will fall into categories that require different processing and a legacy NIH ID Badge. The Division of Personnel Security and Access Control (DPSAC) administers the PIV-based background investigations and will be issuing the PIV cards; the NIH Police Department administers a different background check and issues the traditional NIH ID Badge. The ‘Badging Authority by Classification’ table found on the ID Badge website at http://www.idbadge.nih.gov/policies/docs/PositionCategory.pdf shows all 13 categories, the definitions and examples of each category, and an explanation of where individuals who fall within these categories will go to obtain their ID Badge. Individuals processed by the NIH Police will not be fingerprinted and generally will not require a background investigation. They will, however, undergo a standard criminal history check prior to being issued an NIH ID Badge by the NIH Police. Individuals processed by DPSAC will be fingerprinted, generally will undergo a background investigation, and will receive their HHS PIV ID card by DPSAC. • If your existing ID Badge unexpectedly fails to grant access to the NIH campus or or a building you've been authorized to enter, call the Access Control Help Desk at 301-451-4766. They will research the issue and identify any problems. AOs, please do not authorize a replacement badge in NED until Access Control has verified that a new card is needed. • While running your renewal task in NED, remember you will need to update or add required Position or Personal Information to successfully complete the task. • Your Enrollment appointment is reserved exclusively for you. It is important that you show up for your appointment. If you can’t make your appointment, give the Enrollment staff as much advance notice as possible so they can reassign your time to someone else and reschedule you for another time. Once all AO Sponsors complete the Enrollment and Badging process, NIH can proceed with enrollment and badge issuance for the remainder of the NIH workforce (approximately 34,000 employees, contractors and affiliates). The deadline for getting everyone through the system is June, 2010! • Until recently DPSAC was preparing to temporarily issue AOs two badges – the new HHS ID Badge AND an updated NIH legacy badge – since the former was not capable of providing access to the NIH campus and its facilities. Thanks to quick action by the Access Control technical team to modify the system, the HHS ID Badge now gives the user access to the NIH main campus perimeter gates and other physical access points requiring a badge swipe. So when you show up for your ID Badge issuance appointment, you will be issued just one badge -- the HHS ID Badge. This June will mark two years that the HSPD-12 Program Office has been publishing DPSAC News to keep the AO community and other interested parties apprised of HSPD-12 activity at NIH. The President issued HSPD-12 in August 2004. Since then, the NED team, DPSAC and the HSPD-12 Program Office have worked tirelessly to develop a secure credentialing system at NIH that will help protect NIH workers and facilities for years to come. The administrative community has been a key partner throughout the entire process. On April 20, NIH entered the final phase of the HSPD-12 initiative. On that date the first group of AO Sponsors was notified to begin their badge renewal process. By June, 2010 the entire NIH workforce (approximately 34,000 individuals) will be enrolled and in receipt of their new HHS ID Badge. DPSAC News will continue to report on the progress of HSPD-12 at NIH as policies and procedures undergo changes and refinements and as bugs are discovered and resolved. We hope that you continue to find the material contained in DPSAC News helpful and that you will share this information with your colleages. And as always, we welcome your feedback (hspd12@mail.nih.gov). Q. Can you tell me what’s involved during the Pre-Enrollment stage of the AO Badge Enrollment and Issuance process. A. Pre-enrollment means that the following have been completed: (1) your badge has been “forced” to renew in NED; (2) you have run the renewal and approval tasks in NED and a co-sponsor has run the sponsorship task for you; (3) DPSAC has conducted a Personnel Investigations Processing System (PIPS) check and you have scheduled an appointment to enroll at your nearest Enrollment Work Station. A biweekly e-newsletter from the Office of Research Services, Division of Personnel Security and Access Control (ORS/DPSAC) to keep you informed as NIH rolls out "Homeland Security Presidential Directive 12" (HSPD-12) establishing a common identification standard to better safeguard NIH and its workforce. |
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